I offer three services: job file setup, retainer document control, and closeout support. Your files stay yours, in your Google Drive or Dropbox, and there is no software contract to sign. These are the short answers. The longer pages are Services through Closeout Support.
What do you actually do?
Job file setup is a one-time build of folders, naming, logs, current-set rules, permissions, and a phone check, so the superintendent is not inventing a system in week three.
Retainer document control is ongoing work during construction: the current set, the logs, distribution, and a weekly open-items review, plus a look before a pour or inspection when you flag the date.
Closeout support is collecting and packaging O&Ms, warranties, as-builts, extra-stock records, tests, punch paper, and training records. If that collection is already late, it is an honest missing-items list and a package of what exists.
Do you run Procore as a service?
No. I do not run, staff, set up, or implement Procore as a service. If a company has Procore, it can afford the staff to run it. On this site, Procore is a tool that facilitates a process, and the same process can run on simpler tools.
Do you work with contractors outside Arizona?
Yes. I am based in Arizona, and the work runs remotely, in your Google Drive or Dropbox and spreadsheet logs your team can open on a phone. Job file setup, retainer document control, and closeout support work the same way in any state. A few guides on this site describe Arizona law, such as preliminary notices, lien waivers, and prompt pay. Other states handle those differently, so check your own state’s rules and your contract.
Who is this for?
General contractors, and the trades who work like them, who are already running real work: several jobs at once, no dedicated document control staff, and no appetite for enterprise-software overhead. Usually a superintendent runs the bigger projects, sometimes with a PM, and often an owner-operator is still juggling the subs. If you already have enterprise software and the staff to run it, you do not need this service.
What do you not do?
I am not the superintendent. I do not make means-and-methods decisions, approve submittals, issue design answers, or act as your attorney. I do not prepare delay claims or represent anyone before the Registrar of Contractors. I keep the record, and if you do not need me, I will tell you.
Where do the files live?
In your account: Google Drive, Dropbox, or both, if that is already how your team works. Nothing important should depend on a personal login, including mine.
How much does it cost?
The fee is not a cut-and-dried number. I quote it per job, based on scope, and it is usually carried in the job’s general conditions. Write to travis@builtonrecord.com, or start at the contact page, and I will tell you if setup alone is enough.
How do we start?
A short conversation is enough. Bring a recent RFI thread, a look at where your drawings live, and one pain point. See A First Conversation and the Contact page. Use one service or stack them. A common path is setup, then a retainer for the heavy stretch, then closeout support. Sometimes closeout is the only need.
I am based in Arizona, and I work remotely with GCs and trades in any state, in Google Drive, Dropbox, and spreadsheets. Write to travis@builtonrecord.com.
A job-file kit you can use this week
Free logs and checklists for RFIs, submittals, dailies, changes, transmittals, pay apps, warranties, and closeout, plus a folder tree to keep them in. Sent by email, with an occasional practical note after that.
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Write to travis@builtonrecord.com. Based in Arizona, working remotely with contractors in any state.